Privacy Policy

This privacy policy applies to the Helsinki Ruby ry website (hereby referred to as the “Website”) operated by Helsinki Ruby ry (hereby referred to as the “Service Provider”). This service is provided free of charge and is intended for use “AS IS”.

Information Collection and Use

The Website collects information when you visit and use it. This information may include information such as:

• Your device’s Internet Protocol (IP) address
• The pages of the Website that you visit, the time and date of your visit, and the time spent on those pages
• Referring website addresses
• Browser type, browser version, and operating system

The Website does not collect precise information about your physical location.

The Website may collect approximate location information derived from your IP address, which helps the Service Provider to:

• Provide and improve services: Understand how visitors use the Website and improve content, structure, and functionality.
• Analytics: Analyze aggregated and anonymized usage data to identify trends and improve the overall performance of the Website.
• Third-party services: Periodically transmit anonymized data to external service providers that assist in operating, analyzing, or improving the Website.

The Service Provider may use the information you provide to contact you from time to time with important information, required notices, or administrative communications. Marketing communications will only be sent where permitted by applicable law.

For certain features of the Website (such as event registration, newsletters, or contact forms), the Service Provider may ask you to provide personally identifiable information, including but not limited to name, email address, date of birth, or billing address. This information will be retained and used as described in this privacy policy.

Third-Party Access

Only aggregated, anonymized data is periodically transmitted to external services to aid the Service Provider in improving the Website and related services. The Service Provider may share your information with third parties only in the ways described in this privacy statement.

The Service Provider may disclose user-provided and automatically collected information:

• as required by law, such as to comply with a subpoena or similar legal process;
• when they believe in good faith that disclosure is necessary to protect their rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
• with trusted service providers who work on their behalf, do not have an independent use of the information disclosed to them, and have agreed to adhere to the rules set forth in this privacy statement.

Your Rights and Choices

You can limit the collection of certain information by adjusting your browser settings, for example by blocking cookies or clearing stored website data. You may also choose not to provide certain personally identifiable information, although this may limit your ability to use some features of the Website.

You may request access to, correction of, or deletion of your personal data by contacting the Service Provider using the contact details below.

Data Retention Policy

The Service Provider will retain user-provided data for as long as it is necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. If you would like the Service Provider to delete personal data you have provided through the Website, please contact them at [email protected]. Requests will be handled within a reasonable time.

Children

The Website is not intended for use by children under the age of 13, and the Service Provider does not knowingly collect personally identifiable information from children.

The Service Provider encourages parents and legal guardians to monitor their children’s internet usage and to help enforce this policy by instructing children never to provide personally identifiable information through the Website without permission. If you have reason to believe that a child has provided personally identifiable information to the Service Provider through the Website, please contact the Service Provider at [email protected] so appropriate action can be taken.

You must also be at least 16 years of age to consent to the processing of your personal data in your country, unless a lower age is permitted by applicable law.

Security

The Service Provider is concerned about safeguarding the confidentiality of your information. Appropriate physical, electronic, and organizational safeguards are used to protect the information the Service Provider processes and maintains.

Changes

This privacy policy may be updated from time to time for any reason. Any changes will be posted on this page with an updated effective date. You are advised to review this privacy policy periodically, as continued use of the Website is deemed acceptance of any changes.

This privacy policy is effective as of 2026-01-31.

Your Consent

By using the Website, you consent to the processing of your information as set forth in this privacy policy and as amended from time to time.

Contact Us

If you have any questions regarding privacy or this privacy policy, please contact the Service Provider by email at [email protected].